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Project Manager for our Facilities Maintenance Office

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Company:   Confidential Client
Job Location:   Florida-Ft. Lauderdale  33065
Job Status:  Full-Time
Job Description:  Overview: The Project Manager has the overall responsibility for the successful initiation, planning, design, execution, monitoring, controlling and closure of an AAFM project. The Project Manager must possess good communication skills, always be prepared and organized, play well with team members, and have the ability to build and motivate a team. The Project Manager should not be afraid to take calculated risks, always be there for his team, be solution oriented, and able to understand the requirements and expectations of the stakeholders. KEY RESPONSIBILITIES: Service Coordinating: • Receives, plans and coordinates project work orders related to facilities maintenance for plumbing, electrical, handyman/general contractor and HVAC. • Engages vendors to meet the needs of work orders as written. • Analyzes and determines needs of customer to decide on necessary scope of work. • Oversee progress and refers significant issues to regional/corporate contacts. • Negotiates pricing with vendors if necessary to achieve results within budget. • Monitors billing and ensures accurate, timely submission of invoices has occurred. • Ensures vendors understand scope of work and helps to define details. • Clearly communicate expectations to vendors. • Provide outstanding customer service when answering phone calls and promptly responding to emails. • Communicate with customers on project, project status and customer satisfaction. • Ensure any changes to scope of work are documented and approved. Vendor Coordinating: • Selecting, directing and managing ideal vendors from our vendor pool to assign specific repairs as needed. • Monitoring vendors while work is in progress, through constant phone calls. • Assist in sourcing, hiring and maintaining a reliable network of vendors to support timely turnaround of service calls. • Vendor coaching and training protocols and procedures for successful dispatch. Document Coordinating: • Collecting and reviewing required documents to effectively close out each project. • Filing of documents to the required records folder, designated storage, and departments. Material Coordinating: • Source, purchase, expedite and track material parts. • Perform other duties as assigned. QUALIFICATIONS/REQUIREMENTS Education: High School Diploma or G.E.D. Bachelor’s Degree in Business or Associates Degree in Construction or Project Management is preferred. Experience: • Ideal candidate comes with up to 4 years of experience in retail, construction, commercial general contracting, project management, vendor management or account management. • Must have good understanding of facilities repairs, including plumbing, electrical and HVAC. Previous experience is preferred. • Extensive use of computerized client management systems. • CAD a plus but not necessary Knowledge: Microsoft Suite of products including Excel, Outlook, Word, FacilIT, Big Sky, Service Channel and or FMPilot v2.0 would be a major plus. Skills: • Must have expert level communication skills, verbal and written skills, ability to comprehend and construct correspondence, listening skills, telephone skills, persuading and negotiating skills, information gathering skills, presentation skills, supporting skills, and the ability to accept criticism. • High organizational skills in managing multiple projects simultaneously. • Building strong internal and external relationships with the team, vendors, and clients using effective verbal and written communication. • High attention to detail within fast-paced environment.
Salary:   $40-$50,000
Contact:  Human Resources
Phone:  754-444-7562
Fax:  1-208-474-2007
Web Site:
# of Openings:  1
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